Administrator

Our firm is seeking to on-board a new team member of the Administration department to provide support to the firm daily operational activities. We are seeking for a person with drive and initiative who aspires to grow with our firm and advance in responsibilities.

Requirements:

  • Minimum 3+ years of experience in administrative position
  • Degree in Business Administration or Secretarial / Administration
  • Strong Presentation skills; accustomed to a formal professional attire
  • Strong values of responsibility, accountability and confidentiality
  • Personal skills such as confidence, initiative, reliability
  • Strong communication and interpersonal skills
  • Proficient use of Microsoft Office
  • Fluent in both English & Greek
  • Referrals

Responsibilities:

  • Providing telephone support in answering, returning and transferring telephone calls for members of the staff and recording messages on their behalf;
  • Welcoming visitors in a friendly professional manner and offering of drinks;
  • Supervising incoming / outgoing couriers, including preparation of packages and cover letters;
  • Collaborate with external agents and suppliers for office supplies while maintaining stock control;
  • Entering calendar appointments for members of staff while keeping office calendar up to date;
  • Manage MD’s appointments, meetings and calls in a responsible and professional manner;
  • Ensure that all administration information is accurately and promptly entered onto our Firm’s databases, keeping records;
  • Performing general secretarial duties and any other related duties that may be assigned such as drafting documents and assist with letter preparations,
  • Assistance to the Accounts dept for the issuance and follow-up of invoices;
  • Supporting the MD with personal matters (banks, payments, insurances, licenses travel arrangements, visa issuance, etc)
  We handle all applications with care and strict confidentiality. Kindly note that only successful applications will be contacted for a prospective interview.